Vendor Agreement Format — Download Free Sample (India 2026)

VENDOR SUPPLY AGREEMENT

This Vendor Supply Agreement ("Agreement") is executed on [DATE] between:

[BUYER NAME], a company incorporated under the Companies Act, 2013, having its registered office at [ADDRESS] ("Buyer"),

AND

[VENDOR NAME], a proprietorship/partnership/company having its principal place of business at [ADDRESS] ("Vendor").

1. DESCRIPTION OF GOODS / SERVICES

The Vendor agrees to supply the following goods/services to the Buyer: [DESCRIPTION OF DELIVERABLES], as detailed in Schedule A.

2. PRICING AND PAYMENT TERMS

The unit price for the Deliverables shall be ₹[AMOUNT], exclusive of applicable GST. Payment shall be made within thirty (30) days of receipt of a valid tax invoice, by bank transfer to the Vendor's designated account.

3. DELIVERY

The Vendor shall deliver the Deliverables at [DELIVERY LOCATION] as per the delivery schedule set out in Schedule A. Time is of the essence. Any delay attributable to the Vendor shall entitle the Buyer to liquidated damages of 1% per week of delay, subject to a maximum of 10% of the Order Value.

4. QUALITY STANDARDS

All Deliverables shall conform to the specifications set out in Schedule A and to applicable Indian Standards (BIS). The Buyer shall have the right to inspect and reject any non-conforming Deliverables within seven (7) days of receipt.

5. GST AND STATUTORY COMPLIANCE

The Vendor shall be responsible for issuing valid GST-compliant tax invoices and for compliance with all applicable statutory obligations including GST, TDS, and labour laws.

6. WARRANTIES

The Vendor warrants that the Deliverables shall be free from defects in material and workmanship for a period of twelve (12) months from the date of delivery.